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How to present a proposal

Proposals for Section and Working Group projects should be submitted by the Chair of the respective Section or Working Group. Joint proposals from two or more Section and/or Working Groups are also welcome. This article explains the conditions and procedures for applying for funds and includes a downloadable application form.

Download the application form

Fund objectives:

  • Primary objective: Strengthen Section and Working Group activities outside the main IAMCR international conferences
  • Secondary objective 1: Enhance the collaboration between the IAMCR Section and Working Groups in these non-main conference activities
  • Secondary objective 2: Increase the participation of IAMCR members in these non-main conference Section and Working Group activities

Project proposals should comply with the following conditions:

  • Projects should be aimed at fulfilling the primary objective of the call, as outlined above, and preferably also one or more secondary objectives. This implies that projects that take place during the main IAMCR international conference cannot be approved. Pre- and post-conferences will be considered.
  • Projects should be in alignment with the IAMCR remit.
  • Projects should have a clearly outlined description of:
    1. the project’s applicants,
    2. its objectives,
    3. the work plan,
    4. the target group(s),
    5. the expected outcomes, including the (tangible) deliverables of the project,
    6. a detailed time schedule and
    7. an evenly detailed budget.
    • Projects should have a maximum duration of 2 years.
    • Projects should be self-sustainable after the completion of the project – no additional IAMCR resources will be provided after project completion.
    • The main applicant should be the Head of one IAMCR Section or Working Group. Applications can be submitted by an individual S&G, but co-applicants are most welcomed; their agreement must be included in the project proposal. If other S&WGs are co-applicants, their agreement should be provided by the Head of that S&WG.
    • The main applicant, together with co-applicants, is responsible for the implementation of the project towards the IAMCR Executive Board. Responsibilities can be delegated to others, but the main applicant retains ultimate responsibility.
    • The requested project subsidy from IAMCR should not exceed 2000 USD. If the total cost of the project exceeds this maximum subsidy of 2000 USD, the proposal’s budget should include clear information about how additional resources (from other channels than IAMCR) will be generated.
    • The maximum of approved projects for one S&WG (as main applicant) is one per each calendar year.

    Applicants whose project has been accepted must agree to:

    • Present the project at the first main IAMCR conference after project approval
    • Canvas support for the project from S&WG members, discuss it (at meetings or online) with members and provide regular updates to members
    • Sign an agreement with IAMCR, which contains the elements mentioned in this call
    • Provide the IAMCR Treasurer with an account to which the project subsidy can be transferred (The IAMCR accounts cannot be used for this purpose.)
    • Submit a report after the completion of the project, which includes any tangible deliverables in appendix.

    Project applications can submitted anytime of the year, but they will be evaluated by the Executive Board on three moments per year: 1 January, 1 May and 1 September.

    The Executive Board will communicate decisions about applications no later than one month after these three moments. The project should be launched as soon as possible and a brief report presented at the conference immediately following the approval of the project application. The project should not extend more than two years after the application is approved.

    Exceptionally for 2017, applications will be evaluated on 1 February instead of 1 January.

    To apply, complete the application form and send it IAMCR Treasurer, Elske van de Fliert