How to present a proposal
Proposals for Committee and Task Force projects should be submitted by the Chair of the respective committee or task force. Joint proposals from two or more committees and/or task forces are also welcome. This article explains the conditions and procedures for applying for funds and includes a downloadable application form.
- Primary objective: Support the activities of the committee or task force in relation to the realization of its remit
- Secondary objective 1: Allow the committee or task force to expand its activities (within the framework of its remit).
- Secondary objective 2: Increase the participation of IAMCR members in the committee and task force
The proposed projects should comply with the following conditions:
- Projects should be aimed at fulfilling the primary objective of the call, as outlined above, and preferably also one or more secondary objectives. This implies that projects that take place during the main IAMCR international conference cannot be approved. Pre- and post-conferences will be considered.
- Projects should be in alignment with the IAMCR remit.
- Projects should have a clearly outlined description of:
- the project's applicants,
- its objectives,
- the work plan,
- the target group(s),
- the expected outcomes, including the (tangible) deliverables of the project,
- a detailed time schedule and
- an evenly detailed budget.
- Projects should have a maximum duration of 2 years.
- Projects should be self-sustainable after the completion of the project – no additional IAMCR resources will be provided after project completion.
- The main applicant should be the Chair of one IAMCR Committee or Task Force. Applications can be submitted by an individual C&TF, but co-applicants are most welcomed; their agreement must be included in the project proposal. If other entities are co-applicants, their agreement should be provided by the Chair/Head of that entity.
- The main applicant, together with co-applicants, is responsible for the implementation of the project towards the IAMCR Executive Board. Responsibilities can be delegated to others, but the main applicant retains ultimate responsibility.
- The requested project subsidy from IAMCR should not exceed 2000 USD. If the total cost of the project exceeds this maximum subsidy of 2000 USD, the proposal’s budget should include clear information about how additional resources (from other channels than IAMCR) will be generated.
- The maximum of approved projects for one C&TF (as main applicant) is one per each calendar year.
Applicants whose project has been accepted must agree to:
- Present the project at the first main IAMCR conference after project approval (possibly at an International Council meeting)
- Canvas support for the project from IAMCR members, discuss it (at meetings or online) with members and provide regular updates to members
- Sign an agreement with IAMCR, which contains the elements mentioned in this call
- Provide the IAMCR Treasurer with an account to which the project subsidy can be transferred (IAMCR accounts cannot be used for this purpose).
- Submit a report after the completion of the project, with the deliverables in appendix.
Project applications can submitted anytime of the year, but they will be evaluated by the Executive Board on three moments per year: 1 January, 1 May and 1 September.
The Executive Board will communicate decisions about applications no later than one month after these three moments. The project should be launched as soon as possible and a brief report presented at the conference immediately following the approval of the project application. The project should not extend more than two years after the application is approved.
Exceptionally in 2017, projects will be evaluate 1 February instead of 1 January.