FAQs

FAQ: Submissions

My abstract was accepted. How do I submit my full paper?

Full papers must be submitted at http://iamcr.org/leicester2016/submit. Please follow the instructions carefully.

The deadline to submit is 30 June 2016

How do I submit a proposal?

The last day to submit proposals was 15 February 2016.

Can I read other people's proposals?

Yes. All the abstracts accepted for presentation at the conference by IAMCR's 31 thematic sections and working groups are online at http://iamcr.org/leicester2016/accepted-abstracts

When will I know if my proposal has been accepted?

For proposals submitted to the main IAMCR 2016 conference, the Section and Working Group heads will notify you of their decision by 1 April 2016.

Each pre-conference has its own policies. See the pre-conferences' pages at http://iamcr.org/leicester2016/preconf for details

How do I submit a proposal to one of the pre-conferences?

Each pre-conference has its own policies. See the pre-conferences' pages at http://iamcr.org/leicester2016/preconf for details on how and when to submit to each pre-conference.

What are the key dates regarding submissions?

  • 1 December 2015 - Open Conference System (OCS) available for abstract submission at http://iamcr-ocs.org
  • 15 February 2016 - Last day to submit abstracts for papers and panels for IAMCR 2016
  • 1 April 2016 - Deadline to notify authors of abstract decisions
  • 28 April 2016 - Deadline to confirm your participation at the conference to the heads of your Section or Working Group
  • 2 June 2016 - Draft conference programme schedule released
  • 30 June 2016 - Deadline for full paper submission
  • 7 July 2016 - Final conference programme pubished on the website
  • 27-31 July 2016 - IAMCR 2016 Conference

FAQ: Registration

How do I register?

How much is the registration fee?

Conference registration fees are at http://iamcr.org/leicester2016/fees.

What does the registration fee include?

Your fee includes entrance to all days of the conference, lunch and teas and coffee on each day, a welcome reception on the Wednesday night and your participant pack. Accommodation, the Gala Dinner and pre-conference events are not included.

Is there an early bird discount?

Yes – an early bird discount is available until 20 May 2016. Registration fees are published at http://iamcr.org/leicester2016/fees

How can I pay the fees?

Payment of registration fees can be made by credit card. In certain cases we will accept international bank transfers.

How do I register for a pre-conference?

Pre-conferences have their own registration policies and procedures. See the pre-conference's page on this site for more information.

Are any scholarships available?

IAMCR and the local organising committee are offering twenty-six grants of up to US$1,500 to early-stage scholars, who are members in good standing of the association, reside in low and middle income countries and have papers accepted for presentation. The grants can be used to offset travel costs and registration fees. See iamcr.org/leicester2016/travel-grants for more information and to apply online.

Where do I pick up my registration pack?

We have on the day registration available within the Participant Hub on Tuesday and Wednesday. If arriving after Wednesday, there will still be a small desk available for you to register yourself at.

The opening times for the hub, are as follows:

Tuesday: 1pm – 5.30pm

Wednesday to Saturday: 8.30am – 5.30pm

Sunday: 8.30am – 2pm

There will also be a help desk available throughout the event for general queries. Computers will be available for your use – however, you will need to visit the Help desk to get an account to access the computers. Unfortunately, there will be no printing available on site.

FAQ: Visas and invitations

Do I need a visa to visit the United Kingdom?

A valid passport is required for citizens of all countries entering the UK. Citizens of certain countries and territories may also require a visa. To find out if you need a visa and how to apply, visit this UK government site: https://www.gov.uk/check-uk-visa We advise you to contact the British Embassy or High Commission in your country for complete and official instructions on the specific visa regulations and application procedures that apply to you. Further information on the standard visitor visa (this will be suitable for most visitors) can be found here: https://www.gov.uk/standard-visitor-visa/overview.

I need an official invitation letter in order to apply for a visa. How can I get one?

Once your abstract has been accepted and you need an official letter of invitiation to apply.

Whilst we will send a letter of invitation to support your visa application, it is your responsibility to apply for a visa to attend IAMCR. Further information on the standard visitor visa (this will be suitable for most visitors) can be found here: https://www.gov.uk/standard-visitor-visa/overview. Please note neither IAMCR nor University of Leicester are financially responsible if you are unable to obtain a visa.

Please note that you can only apply for a visa within three months of your date of arrival (i.e around April 27th if you are arriving directly to Leicester immediately before the conference) and visa applications can take around three weeks.

If you want an official letter of invitation, you must send us your full name and address, nationality, passport number, the name of your paper and the section or working group that it will be presented at (and any other info you want to have) to iamcrvisa@le.ac.uk

I need an official invitation to show to my institution and/or to support a funding request. How can I get one?

Once your abstract has been accepted and you may need an official letter for funding application. If you want an official letter of invitation, you must send us your full name and address, nationality, passport number, the name of your paper and the section or working group that it will be presented at (and any other info you want to have) to iamcrvisa@le.ac.uk

FAQ: Accommodation

What accommodation is available?

We have arranged several options for accommodation at discounted rates.

Accommodation on-campus will be available from £30.00 per night including breakfast. See http://iamcr.org/leicester2016/campus-accommodation

If you book the conference and campus accommodation at the same time, you will not be charged the 20% VAT on accommodation.

Accommodation is also available at nearby hotels in Leicester. See iamcr.org/leicester2016/off-campus-hotels or www.goleicestershire.com/IAMCR2016.

FAQ: Travel

Where is the conference taking place?

The conference is taking place at the University of Leicester, University Road, Leicester, LE1 7RH, United Kingdom. Leicester is located in the East Midlands, about 100 miles from London, and is well serviced by train.

Travelling to Leicester

Detailed information on travelling to Leicester can be found in the Plan your Trip section of this website.

Are there funds available to offset travel costs?

IAMCR and the local organising committee are offering twenty-six travel grants of up to US$1,500 to early-stage scholars, who are members in good standing of the association, reside in low or middle income countries and have papers accepted for presentation. See iamcr.org/leicester2016/travel-grants for more information

FAQ: UK Information

Weather

July is summer in the UK. Average July temperature is around 17 degrees Celsius (63.5 degrees Fahrenheit). Night-time temperatures are lower than daytime. Up to date weather forecasts can be found on the BBC weather website at http://www.bbc.co.uk/weather/

Time Zone

The time zone in Leicester in July is British Summer Time (BST) which is one (+1) hour ahead of Greenwich Mean Time (GMT).

Banks and Currency Exchange

The currency of England is GBP Sterling (£). You will find cash machines/ATMs on the University campus and nearby. There is also a branch of Santander bank on campus.

Smoking

Since 1 July 2007, smoking is not allowed in any enclosed public places in England (this includes pubs, clubs, restaurants, bus stations, shops etc).

Alcohol

Alcohol may be bought by anyone over the age of 18, with proof of identification.

Customs

There are certain restrictions on what you may bring into UK aside from your own personal effects. There are regulations concerning pets, livestock, firearms, prescription drugs, plants and meat products. For detailed information on what you are allowed to bring into the country please visit the UK Border Agency website.

Telephones

International Dialling code for UK: +44

Emergency services

To call either Fire, Police or Ambulance use: 999

For local police for non-urgent crimes: 101

Electricity

English appliances operate on 230 volts (50Hz). Electrical plugs for 230 volts are three rectangular prongs that form a triangle. If these are different from the ones used in your country, you will need a socket converter/ plug adaptor.

VAT Information

The rate of VAT for goods and services in the UK is 20%. Restaurants generally include VAT in their menu prices.

Insurance

Participants are advised to provide their own personal travel insurance. The organisers cannot be held responsible for any personal damages or losses.

FAQ: Sponsors and exhibitors

I would like to exhibit at and/or sponsor the Conference. How can I do this?

We offer a range of packages for exhibitors and sponsors. Please contact Louise at louise@hollandalexander.com for details.