How to present a proposal to the S/WG fund
Proposals for Section and Working Group projects should be submitted by the Chair of the respective Section or Working Group. Joint proposals from two or more Section and/or Working Groups are also welcome. This article explains the conditions and procedures for applying for funds and includes a downloadable application form.
Additional funding for 2021
With the global pandemic restricting face-to-face events in 2020, resulting in the cancellation of many initiatives of Sections and Working Groups (S/WG) and Committees and Task Forces (C/TF), IAMCR is committed to boosting the S/WG and C/TF Funds in 2021 with an extra funding round in May and additional funds for publication projects. While a total of $3,500 in funding has already been allocated to three projects in the January round, for the two remaining rounds this year (May and September), the following budget will be made available:
- $6,000 for S/WG or events, with a limit of $2,000 per proposal.
- $12,000 for publication projects, with a limit of $3,000 per proposal.
Proposals will need to respond to the objectives of the S&WG Fund and follow the guidelines provided on the IAMCR website. Proposals will be reviewed by the S/WG and C/TF Fund Selection Committee with an additional member representing the Publication Committee to participate in the review of proposals for publication projects.
Applications can be submitted anytime of the year but will be evaluated at the following times:
- Decisions on applications submitted by 31 May will be announced by 30 June 2021.
- Decisions on applications submitted by 30 September will be announced by 31 October 2021.
- Primary objective: Strengthen Section and Working Group activities outside the main IAMCR international conferences
- Secondary objective 1: Enhance collaboration between the IAMCR Sections and Working Groups in these non-main conference activities
- Secondary objective 2: Increase the participation of IAMCR members in these non-main conference Section and Working Group activities
A proposed activity should comply with the following conditions:
- It must be aimed at fulfilling the primary objective of the fund and at least one of the secondary objectives. This implies that projects that take place only during the main IAMCR international conference cannot be approved. Pre- and post-conferences will be considered, as will projects involving the publication of proceedings of specific sessions held during the main IAMCR conference. Travel to external events by one or more of the applicants is not eligible for funding.
- It must be in alignment with the IAMCR remit.
- It must have been presented to the members of the section or working group (at a meeting or online).
- The main applicant is the Head of an IAMCR Section or Working Group. Applications can be submitted by an individual Section or Working Group, but co-applicants are encouraged. If members of other S&WGs are co-applicants, their agreement must be provided by the Head of that S&WG.
- Proposals must include a clear description of: 1) the applicant(s), 2) the project objectives, 3) the target group(s), 4) the expected outcomes, including tangible deliverables of the project, 5) a work plan and detailed schedule, and 6) a detailed budget.
- The maximum duration of a project is two years.
- Activities that are ongoing (e.g. journals) must be self-sustainable after the initial funding – no additional financial resources will be provided by IAMCR.
- The main applicant, together with co-applicants, is responsible to IAMCR’s EB for the implementation of the project. Activities can be delegated to others, but the main applicant remains ultimately responsible.
- The requested project subsidy from IAMCR cannot exceed USD 2,000. If the total cost of the project exceeds USD 2,000, the proposal’s budget should state clearly what additional sources of funding are available to cover all costs and make the activity viable. For 2021 publication projects can request up to USD 3,000.
- A Section or Working Group can only get funding for one activity per calendar year approved (as main applicant). An application from a Section or Working Group that has received funds in 2 consecutive years will be given lower priority than one received by a Section or Working Groups that has not.
Applications are evaluated by a committee, which makes recommendations to the Executive Board. The committee members are IAMCR Treasurer, Elske van de Fliert (chair) and International Council members Kaitlynn Mendes and Sandra Ristovska. IAMCR Executive Director, Bruce Girard, is a non-voting member.
Applicants whose project has been accepted must agree to:
- Present the project at the first IAMCR conference that takes place after confirmation of project approval has been received.
- Sign an agreement with the IAMCR Executive Board using IAMCR’s template.
- Provide the IAMCR Treasurer with an account to which the project funds can be transferred. (IAMCR accounts cannot be used for the purpose of project fund management.)
- Submit a project report after completion of the proposed activities, as per instructions provided in the signed agreement.
- Prepare an article on the project for publication on the IAMCR website and distribution to the membership.
- Acknowledge IAMCR as (one of) the funding source(s) in publications and promotional materials that are materialised with the funds.
Applications can be submitted anytime of the year but will be evaluated two times a year
- Decisions for applications submitted by 31 January will be announced by 28 February.
- Decisions for applications submitted by 30 September will be announced by 31 October.
After approval and signing of the agreement, the project should be launched as soon as possible and the applicant should adhere to the reporting requirements.