IAMCR 2023 offers opportunities for IAMCR members and partners to organise conferences, seminars and workshops prior to the main IAMCR conference hosted in Lyon from 9-13 July 2023. These pre-conference events take place in the days immediately prior to the main conference and in nearby locations. They can be from one half to 2 days in duration and take place on 6, 7 and 8 July. The events seek to make efficient use of resources, such as participant travel and availability of speakers, to the benefit of both the main IAMCR conference and the pre-conference event. It is expected that pre-conference events will be located in Lyon or nearby cities (within 2h by train) such as Paris, Grenoble and Montpellier.
Pre-conference events can be organised by individual or institutional IAMCR members alone or in partnership with others. Approved events will be featured on the IAMCR 2023 website, social media and newsletters. They will be expected to promote their association with IAMCR 2023 and to encourage participants and speakers to attend the Lyon conference.
IAMCR and pre-conference event organisers are invited to explore possibilities for cooperation with the main conference, for example: reporting back to the main conference, collaboration on costs of invited speakers, joint publications, etc.
Pre-conference event organisers should submit a formal application which has to be approved by the Conference Organising Committee (COC), composed of members of the Local Organising Committee and IAMCR’s Executive Board.
The IAMCR 2023 Local Organising Committee (LOC) may provide information in order to help to some extent the pre-conference organisers find suitable spaces and catering for their events. However, the organisation of the pre-conferences relies fully on the applicants. IAMCR is not able to provide support for registration, collection of fees or reception of proposals.
For events in Lyon, local universities involved in the LOC may arrange meeting spaces with basic audio-visual services at competitive prices for groups of up to 50 people. Please be aware that the available meeting spaces are limited. The LOC can also provide a list of hotels where meetings can be held. Pre-conference events can also be organised in nearby cities like Paris, Grenoble and Montpellier, but please note that the Lyon LOC can not provide information or assistance for events organised in other cities.
Pre-conference event organisers may charge a reasonable registration fee to cover costs. If a fee is charged, it is expected that IAMCR members will be eligible for a discounted rate.
How to apply
If you want to organise a pre-conference event, please complete the application form. Three application periods are open with the following deadlines: 5 December, 9 January and 9 February. Decisions will be made 2-3 weeks after each deadline. We strongly recommend that you send your application as soon as possible. Please note that there are limited opportunities for pre-conference events and there may be no space left by February 2023.
Email the completed application form to Bruce Girard at bgirard [at] iamcr.org.